President Comstock called the meeting to order at 8:08 p.m. (EST) by conference call. Present were: Fred
Comstock, Melany Anaya, Joyce Fletcher, Marby Kelly, Ann Sunday, Deana Jones, Kathleen Brewer, Maxine Uzoff, Peggy Jackson,
Ola Jean McCollough, Ellen Dresselhuis, Alice Ochiai.
Ways & Means Committee- Cindy Pagurski, Ways & Means Chairperson joined the meeting to update the board on what the
committee has been working on. Discussion on current inventory and getting proposals for new inventory. She also stated that
the committee needs a budget.
Board Reports
President – Comstock explained that the corporation papers that are filed with the State of MA had the wrong date on
them and that it is being corrected and a certificate of good standing would be on the way shortly.
Vice President – no report
Recording Secretary – Anaya reports that preparations for the election are underway and that ballots will be mailed
to the membership by Feb. 20, as per the bylaws.
A letter addressed to the membership will be posted in the Coast to Coast and on the website regarding membership address
changes so that the membership understands that the Recording Secretary is the only person that can change the data in the
BTCA roster and that all changes should be directed to her. In addition, anyone mailing anything to the membership should
request mailing labels from Anaya to insure that they have the most current information.
Corresponding Secretary - received letter from member regarding final notice letter from Treasurer.
Treasurer – Mailed 12-31-05 Treasurer’s Report to entire board. Bank balances are: General Fund $10,107.68; Health
Committee <$3,133.56>; Perpetual Trophy $2,400.45; Rescue $6,130.87.
Regarding check #1239, payable to Rescue, Jones has not yet received receipts from Jackson.
Brief discussion on how to pay for hotel expenses (ballroom, banquet, auction, etc) for 2006 national in Portland tabled
until next meeting on March 30th, with primary purpose to discuss funding of show & to get a final report from Brewer.
Jones reports that last year the hotel bill was approx. $14,000, and that we currently have approx. $11,500 in the bank.
Motion from Brewer to send a letter to the Charitable Trust to loan monies to fund the hotel bill if we do not have enough
to pay it. Seconded by Jones. Motion approved. It was noted that if any monies are borrowed from the Charitable Trust that
they would be reimbursed within 30 days. Jones also explained how overlapping fiscal years can cause issues with reporting
of cash flow.
A report from CPA regarding review of last 2 years’ books found that there were no discrepancies. Motion by Fletcher to put
the CPA summary in the next Coast to Coast, seconded by Sunday, motion approved. Cost of CPA report (to review books of
past 2 years) was $2,362.00.
Charitable Trust Report – Deana Jones, as a Trustee of the trust, requested Fletcher send a letter to the Trustees
of the Charitable Trust requesting them not to pay monies to Kathryn Graves until Graves requests it (as per Graves’ request).
Jones reports she has not received that letter from Fletcher.
Jones explained that she emailed a diagram to the entire board to show how the Charitable Trust works (not all board members
received that email). She also explained that the Charitable Trust approved money for the Puppy Books to be published and
that the money needed to be reimbursed to the Charitable Trust. Apparently the Health Committee has been selling the Puppy
Books and then sending the money to CHF. Discussion among board members that we need a way to make it clear to the Health
Committee and to the membership the way the Charitable Trust works. Uzoff motion to establish a committee to make
clarifications to the Charitable Trust so we can resolve issues at hand and move forward. Committee to include Fletcher
(as liaison to the Health Committee), the Charitable Trust Trustees and a member attorney, possibly Janet Harner, if she is
available. Seconded by Sunday, motion approved.
Motion by Sunday, to send a letter to the Health Committee Chair stating that all monies collected go to the BTCA Treasurer.
In addition all money collected via PayPal shall be transferred to the BTCA. Seconded by Dresselhuis, motion approved.
It was also mentioned that the Health Committee would like a detailed financial report from Treasurer, that the one
previously sent was not detailed enough.
Checks made payable to “BTCA Health Committee” can not be deposited in the Treasurer’s bank, as her bank will not accept
them written as such. Checks can only be made payable to “BTCA”.
Unfinished business –
Dues. Jones mailed 2 lists to the board, one list was of names of members who had not paid for 2 years in a row, and those
members will be dropped from the roster, in accordance with the BTCA bylaws. The second list was of members who had not paid
last year, and those people have been sent “final notices”. Motion by McCollough to give those members until Feb. 15, 2006
to pay, seconded by Jackson, motion approved. Ballots will only be mailed to members in good standing as of Feb. 15, 2006.
Jones noted that dues notices for 7/1/06-6/30/07 fiscal year will go out by April 15, 2006.
Membership roster. Anaya reports that on Feb. 15th the roster will be up-to-date. Board will proofread/approve and the
roster will be printed in March. Roster/Directory to be taken to the national and distributed to those in attendance to save
postage. Members must sign for their copy, and others may not sign for them unless they’re a relative. The rest will be mailed.
Nominating Committee report Anaya reports that 2 additional nominations have been received and that ballots will be
mailed out by Feb. 20th, as per the bylaws.
Show Chair Brewer reports that trophies are in the process of being made, questions about RV parking, 9 paid booths
so far, deadlines for ads, error in quote for color ads, should be $200, not $100. Motion by Brewer for Connecticut to host
the 2009 national, seconded by Fletcher, motion approved.
Taxes Everything is ready to go to Sledzik for the 2004 year.
State of MA. Someone from the club must be a “resident agent” who can receive correspondence (for the club) and since Nancy
Washburn can no longer do it we need someone who can. Jones motioned to ask Christine Sciarpino, Dresselhuis seconded,
motion approved.
Rescue Jackson reports that there is a rescue meeting on Thursday, February 02, 2006 and she will have more information
afterwards. Reminder to rescue that we need receipts.
Introduction of new members Jackson & Sunday to interview 4 new members for each Coast to Coast, beginning with the
new roster that will be printed & distributed in 4/06.
Election of new members - Ballots were distributed to all board members for proposed new members. The following were
voted into membership of the BTCA, via secret ballot, and approved on 1/31/06: Steve Williamson (KY); Jennifer Scott (OH);
Marwin Alicea (Puerto Rico); Candita Oliver (WA); Kathryn Carleson (UT); Dona Powers (OR); Jodi Pangman (NY); Opal Sullivan
(TX); Julie Monta (WA); Ann Dillon (WA); Terry Jenkins (AZ); Donna Nardi (MA); Jason Luciano (MA); Jason Woulas (FL); Sergio
Pella (Italy);
Lastly Blair Barrett (CA), who was voted in on 10/12/05.
Motion by Fletcher to approve newly revised membership application which allows sponsor to add comments re applicant (and
with date approved/accepted on it). Seconded by Uzoff, motion approved.
New Business
Budgets. Comstock would like committees to start collecting figures.
National Bank Account. Time to think about using a broad-based national bank.
Judges Selection. Discuss at annual meeting.
Request for grant. Motion by Jones to table discussion on patella luxation grant for now until we have more information,
seconded by Dresselhuis, motion approved.
Membership cards. Too cost prohibitive at this point. Estimate to print & mail to entire membership is approx. $400 per year.
Coast to Coast. Brewer is too busy to act as liaison to Coast to Coast. McCollough motion to elect Uzoff to act as Coast to
Coast liaison, seconded by Sunday, motion approved.
COE. The Cincinnati club has asked if they could adopt the BTCA Code of Ethics. Motion by McCollough to allow the Cincinnati
club to use the BTCA COE, seconded by Sunday, motion approved.
AKC Delegate. Kelley reminded the board that the New York club to be hosting their 100th specialty. BTCA to provide plaque.
Request from Fletcher to have Kelley post a quarterly report of the delegates meeting in each Coast to Coast.
Next meeting Thursday, March 30th, 2006 at 8:00 p.m. (EST).
Motion to adjourn by McCollough. Approved. Meeting adjourned at 11:03 (EST).
Respectfully submitted,
Melany Anaya
