President McCollough called the meeting to order at 8:06 p.m. (EST). Present were: Ola Jeanne McCollough, Joyce Fletcher, Melany Anaya, Sharon Stoll, Linda Jett, Richard Nix, Peggy Jackson, Pat Kennedy, Kathleen Brewer, and AKC Delegate Marby Kelly. Lloyd Amodei and Leanna Terrill were absent. Guest Dane LaJoye (2008 Show Co-Chair) joined the meeting briefly to discuss items pertaining to the 2008 National Specialty.
2008 National Specialty – Guest Dane LaJoye (2008 Show Co-Chair) joined the conference to give a status report on the 2008 show. The hotel tells us that they already have 269 room nights booked so far, we were required to guarantee 255 nights. LaJoye reports that the show committee is still in search of a videographer for the show, that of the 2 they have recently talked to, both require a minimal purchase, of which BTCA can not guarantee. Marcia Terry to continue the search.
Linda Jett joined the meeting at 8:11 p.m. (EST).
Discussion regarding show dedication, Roger Perry was selected. Brief discussion regarding Awards Chairpersons and replacing Marian Robben who resigned as the Performance Chair in 2007. The Show Committee had questions regarding flowers, momentos and comp dinners, Brewer was able to give suggestions based on prior years. Regarding the auction, LaJoye reports that they have retained some premium donations so far. As far as vendors, the show committee has secured seven vendors thus far and LaJoye is planning on soliciting more at the next dog show he attends.
LaJoye left the meeting at 8:29 p.m. (EST).
Board Reports
President - McCollough asks that business is not discussed on the internet.
Vice President – No report.
Recording Secretary – Motion to approve the minutes of 12-11-07 as corrected by Fletcher, seconded by Jett. Motion approved.
Corresponding Secretary – Fletcher received 8 applications for membership.
Treasurer’s Report - The current balance is $41,375.83. Nix reports that he needs a better accounting of what money is being spent by the various committees. Brief discussion. Board to discuss committees’ budgets at the annual board meeting. It was noted that the committee chairs and their board liaisons need to be aware of the budget and work on adhering to it.
Proposed new members – Fletcher asked that board members mail in their secret ballots by Feb. 1st since new members can’t be voted on again until the annual board meeting, as per the bylaws. Motion by Fletcher that board members be allowed to vote via email this time only so that the deadline of Feb. 1st is met, seconded by Brewer. Motion approved.
Unfinished Business
Nominations for Board Positions – Anaya reports that there is one person running from the floor and that ballots will be mailed to every member by Feb. 20th, as per the bylaws.
New Event - Boston Terrier of the Year – Fletcher received a request from Ken Roux that the BTCA entertain the idea of having a new event, the Boston Terrier of the Year, which could begin as early as the 2009 national. Fletcher made a proposal that Ken Roux head up a committee to gather more information about the event and submit it to the board for consideration at the May 2008 board meeting. Proposal approved.
Fletcher left the meeting at 9:16 p.m. (EST).
2007 Show Chair Report – Brewer reported the list of comp’ed rooms at the 2007 national and added that of the $824.24 total, that the hotel waived most of the fees and the total BTCA paid for rooms was $222.12. Fletcher to provide a copy of the show report & bill to the board.
New Business
Futurity – Regarding the possibility of adding this event to the national show, it was noted that to run an event like this would take many hours and would be a year-round project. It was decided that the board would gather more information about it and advertise it in the Coast to Coast and on the BTCA website. It will be further discussed with the membership at the annual meeting in May.
Stud Books – Brewer called the AKC to get more information about making stud books available to the BTCA membership. The AKC reports that they currently send a PDF formatted email copy to the Corresponding Secretary (Fletcher) and that if the board chooses, they can allow members to sign a release form agreeing to not sell or distribute the stud book and then members (who have signed the release) could receive a copy of the stud book. It would be for personal use only. The form will be available in the Coast to Coast and Brewer will organize the distribution. Brewer made the motion that we put the Parent Club Certification in the Coast to Coast and that those who sign it will be allowed to receive a PDF copy, seconded by Kennedy. Motion approved.
Communication with membership – tabled until the annual board meeting in May.
Date/Time/Place of the Annual Board Meeting – Tentatively scheduled for Monday May 19th at 3 p.m.
New Members: Sandra Whisler (NM); Ray Scott (OH); Stacey Baker (OH); Stacey Clear (FL); Barbara Bartholomew (MN); Martha Dorman (SC); Nancy Ames (MN); Donna McKay-Randozzi
A motion was made by Nix to adjourn, seconded by Jackson. Meeting adjourned at 9:53 p.m. (EST).
Next board meeting is April 1, 2008 at 8:00 p.m. (EST)
Respectfully submitted,
Melany Anaya
BTCA Recording Secretary
