CURRENT MINUTES
Approved Minutes
Board of Directors
BOSTON TERRIER CLUB OF AMERICA, INC.

President McCollough called the meeting to order at 8:02 p.m. (EST). Present were: Ola Jeanne McCollough, Joyce Fletcher, Melany Anaya, Sharon Stoll, Linda Jett, Richard Nix, Peggy Jackson, Carolyn Gastley, Dick Wiest, Dane LaJoye, Kathleen Brewer and Marby Kelly.

2009 Show - Chair Marcia Terry, along with Donna Nardi, joined the first part of the meeting to discuss the 2009 Show. The hotel, Crown Plaza in Southbury, CT is secured. The Sweeps judge is Sharon Saberton and the Conformation judge is Sari Tietjen. Tietjen will charge BTCA $3 per dog and 3 nights hotel room. There will be nominal transportation fees since she doesn’t live far from the show grounds. BTCA will pay for 1 night’s hotel stay for the Sweeps judge. Terry reports that we have not secured a show superintendent yet but that she hopes to have that accomplished by Sept. 1, 2008. OB/Rally judge is Dr. Ellen J. Adomells who will charge the club $100 for a 5-hour day. Extra fees will apply if the OB/Rally show goes over 5 hours. Marby Kelly will be the Show Secretary. Discussion regarding show grounds for OB/Rally, motion by Brewer to pay $500 to Paws N Effect for agility facility rental, seconded by Fletcher, Motion approved. Terry reports that the profit from the 2008 show is $10,600 and she thanked the board for their support. For the 2009 show, the hotel is giving 1 comp room per 40 “consumed and actualized” rooms reserved. The hotel has also offered Donna Nardi, Charlotte Comstock & Marcia Terry each a 5-night comp room, separate from the contract with BTCA. The hospitality room is also comp’d. The show committee left the meeting at approx. 8:40 p.m.

Board Reports
President - McCollough reports that she is currently hospitalized and can only stay in the meeting for a short while. She reminded everyone, especially the new board members that no agenda business is to be discussed until the minutes are approved. She emphasized that there is to be no internet discussion regarding club business. She added that she is appointing Joyce Fletcher as the Nominating Committee Chairman. In regards to new members being voted in, she asked that board members immediately send in their secret ballots as it is not fair to prospective members if there aren’t enough votes to count in their favor. Further, Jackson proposed that we note which board members have voted so the members know which board members are participating in the voting process.

McCollough turned the meeting over to Fletcher at 8:51 p.m.

Vice President – Fletcher contacted Lisa LaMere who will take care of the Meet the Breed booth at the Eukanuba show.

Recording Secretary – Motion to approve the minutes of 6-11-08 as written by Jackson, seconded by Nix. Motion approved. Anaya reports that the master roster is not yet matching the roster that Nix maintains and that Anaya will print out the master roster to send to Nix to compare to his so that they both match.

Corresponding Secretary – LaJoye received mail from the AKC. The first does not pertain to BTCA as we don’t hold more than nine agility trials per year. The second correspondence from AKC was in regards to placing and ad in the Eukanuba Championship catalog. Motion by Jackson to spend $140 for a full-page ad in the Eukanuba catalog, seconded by Gastley, motion approved. LaJoye to design the ad and will have the board approve it.

Letter received by Valley of the Sun Affiliate Club that their Board of Directors wishes to dissolve the club due to lack of interest from their general membership. Fletcher added that she received correspondence from the general membership of the VOTS club that they do not want the club to dissolve and are protesting to the AKC. Fletcher to work with interested members to see if the BTCA can help keep the club active. Anaya reported that the Golden Gate BTC is also in need of assistance since they only have 2 active members. Fletcher suggested GGBTC write an article for the C2C asking for BTCA members to assist.

LaJoye to contact Byron Elder, Affiliate Club Chair in regards to the Affiliate Clubs submitting a list of their officers and members each year. LaJoye to also contact Golden Gate BTC to see how BTCA can assist. Fletcher to contact AKC to see if they have any recommendations on assisting Affiliate Clubs.

Treasurer’s Report - The balance as of 7/31/08 is $65,612.72. Nix reported his dissatisfaction with the board in relaying their gratitude for his services. Nix reports that he sent out over 70 membership dues reminders in mid-August to all members and Affiliate Clubs that have not yet paid.

Proposed new members - Brief discussion on proposed new members, board members need to mail their secret ballots to LaJoye asap.

Unfinished Business
Budgets – Tabled until next meeting.

Comp Rooms – Discussion regarding BTCA comp’ing rooms to certain individuals that are required to be at the show on certain dates. Brewer made a motion that we comp 4-nights each to the Show Chair & his/her assistant, 2 comp nights each to the Judge’s Education Chair and his/her assistant and 4-nights to the Show Secretary at the national show each year. Seconded by LaJoye, motion approved.

Coast to Coast – Brewer reports that the BTCA is in violation of its Bylaws because the Annual Meeting minutes were not distributed to the membership within 30 days of the meeting. If reported to AKC, the BTCA could incur sanctions. The minutes are normally printed and distributed to the membership via the newsletter but as per an email from the newsletter editor the newsletter will be delayed because of “personal issues”. Discussion regarding a recent email from the newsletter editor requesting a replacement. Fletcher to call Pamela Preston and find out if the delayed issue of the newsletter is due to be sent out soon or not. If not, Anaya will have to mail out the minutes to each member right away. LaJoye to contact Brook Berth to see if she’s interested in taking over the newsletter.

BTCA Website – Anaya, who is the BTCA Website Committee Chair, reported her findings regarding having the BTCA website reconstructed. A brief presentation was made which included prices and samples from three different Web Designers. Ideas for a better website were shared and LaJoye motioned to authorize Anaya to move forward with Prize WebWorks, Inc., then to have the Board review the contract, and if approved, further authorize Anaya to work with Prize WebWorks and the rest of the website committee to approve the new website design. Anaya to act as the BTCA’s new “Web Editor”. Seconded by Jackson, motion approved. Anaya to forward contract to all board members to review.

New Business
Nominating Committee – Fletcher was appointed as the Nominating Committee Chair, brief discussion on who else could sit on the committee. Motion by Jackson to ask Julie Haddy & Cindy Adams to sit on the nominating committee and have Linda Alexander and Gwenn Weyandt as alternates. Seconded by Jett, motion approved.

Members Dropped in Error – Stoll shared her thoughts on one member who was dropped from membership because her dues check was never received by the Treasurer. Fletcher explained that there was nothing the Board could do in regards to this matter (since over a year has lapsed since she was dropped from membership). There was also a question about a member who is denied membership, if they could re-apply immediately or if they had to wait for the Annual Meeting to have the general membership vote. The Bylaws are not clear, LaJoye to call AKC to clarify.

2009 National Specialty Dedication – Brewer motioned to dedicate the 2009 National Specialty to Rhoda Pillion, seconded by LaJoye, motion approved.

Membership Roster – Tabled until the next meeting.

2010 National Specialty – Tabled until the next meeting.

New AKC Boston Terrier Breed Video – Tabled until the next meeting.

– Robin Taylor (CA); Karen Slack (WI); Dorothy Martell (MA); Jennifer Duffy (OK); Susan Krouse (CA); Julia Reslock (MI); Lisa Campbell (MA); Dorothy Kay Halbardier (TX); Karen Workman (CO); Peggy Coffman (OH); Shelly Stazen (WI); Nancy Kerner (IL);
WELCOME!

Next board meeting October 14, 2008.

A motion was made by LaJoye to adjourn. Meeting adjourned at 10:00 p.m. (EST).

Respectfully submitted,
Melany Anaya
BTCA Corresponding Secretary