CURRENT MINUTES
   
ANNUAL MEETING BOSTON TERRIER CLUB OF AMERICA, INC. June 17th, 2008  

President McCollough called the meeting to order at 8:05 p.m. (EST). Present were: Ola Jeanne McCollough, Joyce Fletcher, Melany Anaya, Sharon Stoll, Linda Jett, Richard Nix, and Leanna Terrill. Pat Kennedy, Kathleen Brewer, Lloyd Amodei, Peggy Jackson and AKC Delegate Marby Kelly were absent.

Board Reports
President - McCollough reports that she feels the 2008 National Specialty was a great success and that plans for the 2009 show are now in the works.

Vice President – No report.

Recording Secretary – Motion to approve the minutes of 5-19-08 as corrected by Jett, seconded by Nix. Motion approved. Anaya reports that the master roster is not updated because she has not received the address corrections submitted by members from Nix yet. It was also noted that a mailing list Nix typed (for directory & dues notices purposes) is not yet matching the master roster (that Anaya maintains) and that Nix and Anaya will work to make sure both are identical. Nix added that he has only received approx. 55% of the dues from the members as of this date. A reminder is to be added to the website that dues are due by June 30, 2008.

Corresponding Secretary – Fletcher is in the process of writing letters to the outgoing board members, thanking them for their service. Fletcher will also send welcoming letters to the incoming board. Letters will also go out to the judges who judged at the national, and to new members recently voted into membership.

Fletcher received a packet and letter from AKC that the national specialty show had been processed. Fletcher to forward information pertaining to the 2009 show to Marcia Terry, the Show Chairman.

Treasurer’s Report - The current balance is $64,924.27. There is approx. $2800 in “limbo” with the hotel and the show chairman will need to resolve that issue with them. There was a brief discussion about a $495 “chair clean up” the club was charged that will need to resolved. Nix also reports that there are 6 “comp” rooms in question and that he has not yet received the final bill for the show. It appears at this point that approx. $13,900 is the profit from the show. There is approx. $1200-$1500 that hasn’t cleared yet. Nix reported that $800 is still due from the Milwaukee Club.

Nix intends to send out membership dues reminders in mid-August to all members and Affiliate Clubs that have not yet paid.

Proposed new members - Brief discussion on 3 proposed new members, board members need to mail their secret ballots to Fletcher asap.

Unfinished Business
Membership Chair – McCollough spoke with current Membership Chair Peg Selvey, who would like to be relieved from her duties. Fletcher proposed Allison Alison take over the position effective July 1, 2008, seconded by Stoll, motion approved.

Website – Fletcher proposed we look at using an outside source to maintain the BTCA website and that she, Anaya & Jett work together as a committee on this project. One source Fletcher would like to consider costs $1250 to set up the website and $100 per month to maintain. It was also noted that a current club member had offered their services. Anaya suggested we look closely at contracts, fees and samples from any web designer we are considering. Committee will work together to gather information and report back to the board at the next board meeting.

Yearly Audit of Books – Nix to complete before the first of the year. It was noted that Wanda Goodson suggested we write a formal letter to the trustees of the Charitable Trust each year asking that they either return the funds back to the BTCA or they donate them to the AKC Advisory Fund (as previously requested).

New Business
Photographer – National Show – McCollough reported that there were no major problems, that it seemed the photographer did a good job, the rates were reasonable, but that it would be ideal if the photographer would use a better quality paper next year.

Catalogs – National Show - Brief discussion regarding the catalogs and when AKC says is the earliest they can be distributed. AKC says Sweeps/OB/Rally/Agility are not considered conformation events and therefore catalogs (that include regular classes) can not be sold prior to judging of the regular classes (which is when Sweeps/OB/Rally/Agility are judged). AKC recommended either printing a separate catalog for those events or to print tear sheets that can later be adhered to the regular catalog. Fletcher to speak with Marcia Terry to clarify. Nix motion that we print 2 separate catalogs in order to comply with AKC rules. Seconded by Stoll. Motion approved.

Liaison to Board – Education – Stoll volunteered to be the Education Liaison to the Board.

Dog of the Year & Futurity – Nix reports that Ken Roux is taking donations for these events, that the checks are made payable to the BTCA which will be deposited into a CD. The committee for these events will handle the collection of checks but the checks will need to be sent to Nix so that he can open a CD. Motion by Fletcher that all funding for the Top Boston of the Year and Futurity be sent to the BTCA Treasurer and that he/she work with the Committee Chairperson according to the Bylaws. Seconded by Stoll, motion approved.

Budgets – Postponed until new board is seated.

New Members –Tamara Parashos (OR); Jamie Allen (TX); James Iceuogle (IL); WELCOME!

Next board meeting August 19, 2008.

McCollough thanked outgoing board member Leanna Terrill for her service.

A motion was made by Nix to adjourn, seconded by Jett. Meeting adjourned at 9:15 p.m. (EST).

Respectfully submitted,
Melany Anaya
BTCA Recording Secretary